Terms of Service

By accessing, browsing, or using the Work Hours Calculator website (the "Service"), you acknowledge that you have read, understood, and agree to be bound by these Terms of Service and our Privacy Policy. If you do not agree with any part of these terms, you must not use the Service.

Your use of the Service constitutes a legally binding agreement between you ("User") and WorkHoursCalculator.uk.com ("we," "us," or "our"). This agreement becomes effective immediately upon your first use of the Service.

If you are using this Service on behalf of a business or organization, you represent and warrant that you have the authority to bind that entity to these Terms. In such cases, "you" and "your" shall refer to both the individual user and the entity they represent.

We recommend that you print or save a copy of these Terms for your records, as they may be updated from time to time as described in Section 19.

The Service provides a free, web-based tool designed to help users calculate work hours, track overtime, estimate gross pay, and export timesheet data in CSV and PDF formats. The Service operates entirely client-side, meaning all data inputted by the user is processed and stored locally in their browser and is not transmitted to or stored on our servers.

Specific features of the Service include, but are not limited to:

• Daily and weekly work hour calculation with customizable start/end times.
• Break duration deduction and automatic net-hours computation.
• Overtime calculation with configurable thresholds (e.g., 8 hours/day or 40 hours/week).
• Gross pay estimation based on user-provided hourly rates.
• Timesheet export functionality in CSV and PDF formats for personal record-keeping.
• 12-hour and 24-hour clock format toggle.
• Dark mode interface optimized for extended use.

We reserve the right to modify, suspend, or discontinue the Service (or any features thereof) at any time without prior notice. We will not be liable to you or any third party for any such modification, suspension, or discontinuance. We may also impose limits on certain features or restrict access to parts or all of the Service without notice or liability.

The Service is available to any individual who is at least 13 years of age (or the minimum age required in their jurisdiction). If you are under the age of majority in your jurisdiction, you may only use the Service under the supervision and consent of a parent or legal guardian.

No account registration, sign-up process, or subscription is required to use the Service. You may access and use all available features immediately upon visiting the website. There are no premium tiers, hidden paywalls, or in-app purchases associated with the Service at this time.

Because the Service does not use accounts, there is no mechanism for us to suspend or ban individual users. However, we reserve the right to implement IP-based or browser-based access restrictions if abuse is detected, as further described in Section 14.

You agree to use the Service only for lawful purposes and in a manner that does not infringe upon the rights of others or restrict their use and enjoyment of the Service. As a user, you are responsible for:

• Ensuring the accuracy of all data you input into the calculator, including times, rates, and break durations.
• Maintaining the security of your device and browser, as all data is stored locally on your equipment.
• Backing up important timesheet data, as browser data can be lost through cache clearing, browser updates, or device failure.
• Verifying all calculated results against your employer's official records or applicable labor laws before relying on them for payroll, tax filing, or legal purposes.
• Using the Service in compliance with all applicable local, state, national, and international laws and regulations.

You understand and acknowledge that the Service is a self-help tool and that you bear full responsibility for how you use the output it generates.

In addition to the general responsibilities outlined in Section 4, you are strictly prohibited from engaging in the following activities:

• Using the Service to violate any federal, state, local, or international law or regulation.
• Attempting to gain unauthorized access to, interfere with, damage, or disrupt the Service, its servers, or the networks connected to it.
• Introducing any viruses, trojan horses, worms, logic bombs, ransomware, or other malicious or harmful code into the Service.
• Scraping, crawling, or using automated tools (including bots, scripts, or scrapers) to extract data or content from the website without our express written permission.
• Copying, reproducing, distributing, or reverse-engineering the underlying source code, design, layout, or visual elements of the website.
• Using the Service for any purpose that is fraudulent, deceptive, or misleading, including fabricating work hours for submission to employers or government agencies.
• Embedding the Service in an iframe or other embedded context on a third-party website without prior written consent.
• Overloading the Service with excessive requests that could impair its performance or availability for other users.

We reserve the right to take any action we deem appropriate to address violations of this Acceptable Use Policy, including but not limited to restricting access from specific IP addresses or browsers.

While we strive to ensure the Work Hours Calculator functions accurately according to standard mathematical formulas, we cannot guarantee that all calculations (including overtime pay, tax estimates, or regular hours) will be 100% accurate, complete, or applicable to your specific labor jurisdiction.

Labor laws are complex and vary significantly by jurisdiction. For example:

• United States: The Fair Labor Standards Act (FLSA) sets federal overtime rules, but individual states (such as California, New York, and Texas) may have additional or different requirements regarding daily overtime, double-time, meal breaks, and minimum wage.
• European Union: The EU Working Time Directive mandates maximum weekly working hours, rest periods, and paid leave that may differ from the assumptions built into our calculator.
• United Kingdom: The Working Time Regulations 1998 impose specific rules on night workers, daily rest, and weekly rest that our tool does not automatically account for.
• Australia: The Fair Work Act 2009 and applicable Modern Awards govern overtime rates, penalty rates, and break entitlements that vary by industry and role.

You are solely responsible for verifying all timesheet and payroll data against your official employer records or local labor regulations. Always consult with a qualified HR professional, certified public accountant (CPA), or employment attorney for official guidance.

The inclusion of any jurisdiction-specific examples above does not imply that the calculator is calibrated for those jurisdictions. These examples are provided solely to illustrate the complexity of labor law.

All data you enter into the Service is stored exclusively in your browser's Local Storage mechanism. This means:

• Data is stored only on your physical device and is never transmitted to our servers or any third-party servers.
• Data is not synced across devices or browsers. If you use the calculator on your phone and then switch to your laptop, the data will not carry over.
• Data is not encrypted by the Service, as it resides in plain text within your browser's storage. Anyone with physical or remote access to your device and browser may be able to read it.
• Local Storage has a typical capacity limit of 5–10 MB per origin (website), depending on the browser. Exceeding this limit may cause data loss or errors.

When you use the export functionality to generate a CSV or PDF file, the file is created entirely within your browser using client-side JavaScript libraries. The file is never uploaded to, processed by, or stored on our servers.

You retain full ownership of all data you input into the Service and all files you export from it. We do not claim any intellectual property rights over your timesheet data, work hours, or pay rate information.

However, you are solely responsible for the secure storage, handling, and disposal of any exported files containing sensitive personal or financial information. We recommend storing exported files in a secure, encrypted location and deleting them when no longer needed.

The Service, including its design, layout, text, graphics, logos, icons, interface, and underlying software code, is the property of WorkHoursCalculator.uk.com and is protected by United Kingdom and international copyright, trademark, and other intellectual property laws.

You may not, without our prior written consent:

• Copy, reproduce, distribute, publish, display, or transmit any part of the Service.
• Create derivative works based on the Service's design, code, or content.
• Use any data mining, robots, or similar data gathering or extraction methods on the Service.
• Use the WorkHoursCalculator name, logo, or any other trademark or service mark without our express permission.

The "WorkHoursCalculator" name and logo are trademarks of WorkHoursCalculator.uk.co. All other trademarks, service marks, and trade names used in the Service are the property of their respective owners.

The Service utilizes certain third-party open-source libraries and assets, each of which is licensed under its own respective terms. These include, but may not be limited to:

• Tailwind CSS — Licensed under the MIT License. Used for utility-first CSS styling.
• Font Awesome — Licensed under the Font Awesome Free License (CC BY 4.0 / SIL OFL 1.1). Used for UI icons.
• Google Fonts (Space Grotesk, DM Sans) — Licensed under the SIL Open Font License. Used for typography.

Nothing in these Terms shall be construed to limit, modify, or override the terms of any open-source license applicable to the above components. If there is a conflict between these Terms and an applicable open-source license, the open-source license shall prevail with respect to the corresponding component.

A copy of the relevant open-source licenses can be found on the respective projects' official websites or in their documentation repositories.

To the maximum extent permitted by applicable law, WorkHoursCalculator.uk.co and its operators, directors, employees, agents, and affiliates shall not be liable for any direct, indirect, incidental, special, consequential, exemplary, or punitive damages, including but not limited to:

• Loss of profits, revenue, data, goodwill, or business opportunities.
• Errors or inaccuracies in payroll calculations resulting in underpayment or overpayment of wages.
• Loss of data stored in your browser's Local Storage due to browser updates, cache clearing, device failure, or any other cause.
• Interruption, suspension, or cessation of the Service for any reason, including scheduled or unscheduled maintenance, technical failures, or force majeure events.
• Any unauthorized access to or alteration of your data stored in Local Storage by third parties.
• Any decision made or action taken by you in reliance on the information or calculations provided by the Service.
• Any claims arising from your use of exported CSV or PDF files.

The Service is provided to you "as is" and "as available," without any warranties of any kind, either express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, non-infringement, or course of performance.

In no event shall our total aggregate liability to you for all claims arising out of or relating to the use of the Service exceed the amount of one hundred British pounds (£100.00) or the equivalent in your local currency.

You use the Service entirely at your own risk.

You agree to defend, indemnify, and hold harmless WorkHoursCalculator.uk.co and its operators, directors, employees, agents, and affiliates from and against any and all claims, damages, obligations, losses, liabilities, costs, or debt arising from:

• Your use of and access to the Service.
• Your violation of any term of these Terms of Service.
• Your violation of any applicable law, regulation, or third-party right.
• Any content or data you submit, input, or export through the Service.
• Any disputes between you and your employer, employees, clients, or any other party relating to work hours, pay, or timesheets that were calculated using the Service.

This indemnification obligation will survive the termination of your use of the Service and these Terms.

Our Service may contain links to external websites (such as the UK Government portals, U.S. Department of Labor, EU labor authority sites, or other resources) that are not operated or controlled by us. These links are provided solely as a convenience and for informational purposes.

We have no control over and assume no responsibility for the content, privacy policies, practices, accuracy, legality, or availability of any third-party sites or services. The inclusion of any link does not imply our endorsement, sponsorship, or affiliation with the linked site.

You acknowledge and agree that we shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with the use of or reliance on any content, goods, or services available on or through any such third-party websites.

We strongly advise you to review the terms, privacy policies, and disclaimers of any third-party sites you visit through links on our Service.

Since the Service does not require accounts or subscriptions, there is no formal "cancellation" process. You may stop using the Service at any time by simply navigating away from the website.

We reserve the right to terminate or restrict your access to the Service at our sole discretion, without notice or liability, if we determine that you have violated these Terms of Service, engaged in abusive behavior, or for any other reason we deem sufficient. Access restrictions may be implemented at the IP address, browser fingerprint, or other technical level.

All provisions of these Terms that by their nature should survive termination shall survive, including but not limited to the Disclaimer of Accuracy, Limitation of Liability, Indemnification, Intellectual Property Rights, and Governing Law sections.

These Terms of Service shall be governed by and construed in accordance with the laws of England and Wales, without regard to its conflict of law principles.

Any disputes arising out of or relating to these Terms or the Service shall be resolved exclusively in the courts of England and Wales, and you consent to the personal jurisdiction of such courts. You waive any objection to the venue of such courts and agree that any legal action or proceeding shall be conducted in English.

For users accessing the Service from outside the United Kingdom, you acknowledge that the Service may be hosted on servers located in the United Kingdom or other countries, and that your use of the Service may constitute a cross-border data transfer to the extent that any technical metadata (such as IP addresses logged by CDN providers) is processed internationally. Please refer to our Privacy Policy for more details on this topic.

If you are a consumer in the European Union or other jurisdiction with mandatory consumer protection laws that cannot be waived, those laws shall apply to the extent they provide greater protection than these Terms.

If any provision of these Terms of Service is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be modified to the minimum extent necessary to make it valid and enforceable, or if modification is not possible, shall be severed from these Terms.

The invalidity, illegality, or unenforceability of any provision shall not affect the validity or enforceability of the remaining provisions, which shall continue in full force and effect. The remaining provisions of these Terms shall be construed as if the invalid, illegal, or unenforceable provision had never been contained herein.

Our failure to enforce any right or provision of these Terms of Service shall not constitute a waiver of such right or provision. Any waiver of any provision of these Terms will be effective only if in writing and signed by us.

Any waiver of a breach of these Terms shall not be deemed a waiver of any subsequent breach of the same or any other provision. Our exercise of any right under these Terms shall not preclude the exercise of any other right.

These Terms of Service, together with the Privacy Policy, constitute the entire agreement between you and WorkHoursCalculator.uk.com regarding the use of the Service, and supersede all prior or contemporaneous communications, representations, or agreements, whether oral or written, with respect to the Service.

No modification of these Terms shall be effective unless made in writing and posted on this page by us. Any terms or conditions proposed by you that are different from or in addition to these Terms are expressly rejected by us and shall be of no force or effect unless explicitly agreed to in writing by us.

We reserve the right to revise these Terms of Service at any time, at our sole discretion. When we do, we will update the "Last updated" date at the top of this page to reflect the date of the most recent revision.

Changes may include, but are not limited to, adding new provisions, modifying existing provisions, or removing provisions. We may, but are not obligated to, provide additional notice of material changes through a banner or notification on the website.

You are encouraged to check this page periodically to stay informed of any updates. Your continued use of the Service after any changes are posted constitutes your acceptance of the revised Terms in their entirety.

If you do not agree with the revised Terms, you must immediately discontinue your use of the Service.

If you have any questions, concerns, feedback, or formal notices regarding these Terms of Service, the Service, or our data practices, please reach out to us using the contact information below: